Paris, France
Internship Explorer
Internship Explorer
APPRENTICESHIP POSITION (12 months) • Assist with traditional administration and tasks such as o Arranges travel (flights, hotels, meetings) o Sets up and maintains a filing system o Keeps all files and distributes communications - Organizes and coordinates all aspects of local or regional/international meetings, internally or externally. - Schedule and Organize Meetings - Schedules and arranges meeting rooms as required - Organization of special events: hotel, restaurant identification/reservations, invitations, transport, dinner, gifts, AV arrangements, etc. - Arranges all aspects of international visitors and retailer visits - Assists overseas visitors with accommodation and travel arrangements including welcome gifts, letters and itineraries - Manage the travel planner and monitor plan VS budget - Manages e-mail correspondence and all calls and handles requests as required - Follows up on correspondence - Performs and maintains administrative record keeping as appropriate - Maintains attendance records and holiday dates (for team) - Monitors travel budgets - Pre checks invoices for approval • Office Management : - Point of contact for « Affiliate ’s General Services team » - Ensures proper functioning of faxes / printers etc. via support functions - Ensures proper functioning of coffee machine, water, and all other floor installations via support functions - Ensure office supplies on the floor via general services - Process Purchase orders • Team functioning : - Coordinate new comer ’s onboarding agendas - Order breakfast for team meetings or when newcomers arrive to the company - Update distribution lists - Order products for newcomers - Manager Iphone fleet for Kilian and EDPFM employees - Point of contact/subject matter expert when team members have a question on o Expense reporting o Travel booking
