Bristol, United Kingdom
Internship Explorer
Internship Explorer
We have a fantastic opportunity for a Recruitment Assistant to join us. You will provide proactive administrative support to our friendly and supportive team of seven who collectively manage the recruitment of all experienced legal and business support professionals across the firm's four offices, alongside delivering our early talent programmes (trainees, vacation schemes, apprenticeships). Key responsibilities Recruitment * Supporting with all administration across the recruitment lifecycle from business case to offer for legal vacancies across the firm * Administration of the Applicant Tracking System (ATS) for legal vacancies, including publishing job adverts, updating candidate status and closing vacancies * Conduct initial screening calls with candidates where required * Organise interviews, online assessments and related logistics * Maintain excellent professional communication with candidates, recruitment agencies and internal stakeholders * Prepare and issue contracts of employment for legal vacancies and agency terms * Collaborate with the HR generalist team to ensure a smooth transition from offer to onboarding for new starters * Work with the Recruitment Coordinator to ensure trackers and systems are kept up-to-date and GDPR compliant * Ad hoc support for business services and business support services recruitment as required Early Talent * Provide administrative support in the lead-up and on the day for key annual Early Talent activities, including away days, assessment centres, insight evenings and the summer vacation scheme - with provision of in person support as needed (may require some travel) * Screening of trainee and apprentice applications (as required) and support with the administration of applicant tracking systems * Support end-to-end administration for law fair and other event attendance, including collating event details, confirming participation, managing bookings, invoicing and coordinating the delivery of equipment to each location as required * Assist with the preparation and logistics of Apprentice and Trainee inductions * Collate and prepare payroll information for summer vacation scheme attendees * Support with the preparation of annual external marketing profile updates * Support the Early Talent Advisor with maintaining our Instagram page Shared activities * Manage shared team inboxes, responding to queries or directing messages to the appropriate team member * Collate and / or process invoices, expenses and coordinate travel bookings * Maintain thorough and compliant filing in the document management system (DMS) in accordance with GDPR and firm policies * Keep online team trackers up-to-date, ensuring accuracy and escalating any queries or issues to other team members * Ad hoc reporting on key recruitment and early talent metrics * Administrative support to the wider team on projects, as required
