Riga, Latvia
Internship Explorer
Internship Explorer
The Executive team is dedicated to ensuring the smooth, daily functioning of our site. We manage administrative tasks, support local leadership, and maintain a professional, welcoming environment for all employees, visitors, and vendors. Our team is the "face" of the office, ensuring that the facility operates efficiently to support our business goals. This internship position is located in Riga, Latvia, on-site. We are looking for an organized, proactive individual who is ready to kickstart their career in office management. You will be able to gain suitable experience and skills in order to take ownership of administrative projects in a global corporate environment. As an Office Executive Assistant Intern , you will work closely with the Senior Office Executive to learn the ropes of corporate office management. Your main responsibilities will include: Office Operations Support: Assisting with daily office management, including monitoring office supplies, managing equipment inventory, and coordinating with Facility officer. Executive Administrative Assistance: Supporting leadership with calendar management, organizing internal correspondence, and preparing materials for meetings, organizing onboarding meetings and backup during onboarding where it is relevant with knowledge transfer. Visitor & Guest Relations: Greeting visitors and vendors, ensuring a high standard of customer service, and maintaining a professional and welcoming reception environment. Documentation & Record Keeping: Assisting in the maintenance of organized filing systems, office databases, and general administrative documentation to ensure operational efficiency. Event & Logistics Coordination: Helping to organize company smaller and bigger events, team-building activities, and meetings, including managing logistics, room bookings, and catering requirements.
