London, United Kingdom
Internship Explorer
Internship Explorer
This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include: * Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team. * Support for Heads of Department / Management team * Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules. * Calculating and processing expense claims from business trips. * Controlling and submitting of expenses claims for approval. * Maintaining diaries including arranging appointments. * Protecting and ensuring the confidentiality of all information. * Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments. * Preparing general correspondence, including confidential documents, and drafting responses to correspondence. * Organising incoming and outgoing mail, courier services, special delivery requirements. * Support for the other members of the team as and when needed. * Handling overseas visitors agendas. * Committees – scheduling numerous senior level meetings and preparing documents. * Screening telephone calls, taking and conveying messages where appropriate. * Providing admin/facilities support as and when needed. * Frequent liaison with Paris office to assist with meetings and visitors etc. * Printing and collating all documentation as required. * Organising other ad-hoc internal and external meetings. * Meeting minutes taking * Providing support in the preparation of client events * Provide support with internal/external events * Creation of promotional posters/material for these events * Creation and maintenance of the London Branch Sharepoint (intranet) * Providing reception lunch/holiday cover when necessary * Providing admin annual leave coverage for the admin team * Update the attendance report on a regular basis * Supporting with any other ad-hoc administrative/facilities support
