Barcelona, Spain
Internship Explorer
Internship Explorer
On and off-boarding management : * Organizing the on boarding of employees (personal documents, contracts, etc) * Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare) * Explaining, Following-up and controlling working time (days-off, overtime etc) * Manage the resignations through the group process (exit survey - exit meeting) Personnel administration * Maintaining employees´database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc) * Ensure affiliation and declaration to local HR organism (insurance, etc) * Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand) * Advising employees on Group's applications use and completion * Supporting HR Departments on global Groups and Training presentations (application, process, etc) Data collection and reporting * Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager * Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests * Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO Tickets handling * Checking, Analysing and telling the employee the status of his/her expense noted * Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them * Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances * Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc) * Explaining the process for companies' cars: damages, fines and handover * Forwarding administrative documents to the right contact person * Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries) * Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures Training * Research and propose providers and subsidies, obtain quotations (when necessary) Mobility * Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country…) * Anticipating work permits procedures and communicating it to the employees / candidates, verify expiration date and renewal
