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Paid Internship
Work Mode
Time Spent
Required Degree
Duration

20Open Positions

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Administration Services Assistant

BNP Paribas
Found 1 month ago
Location
Porto, Portugal
Time
Full-time
Work Mode
Hybrid
Salary
Not disclosed
Visa Help
Not disclosed
Last Verified
1 month ago

Education

  • Bachelor

Skills & Qualifications

Technical Skills

  • MS Office Pack Microsoft PowerPoint
  • Outlook

Soft Skills

  • Ability to collaborate/Teamwork
  • Adaptability
  • Attention to detail/rigor
  • Client focused
  • Communication skills - oral & written
  • Ability to develop and leverage networks

Job Description

The Administrative Assistant role is to ensure high-quality support to Executives, Senior Managers and Teams based across BNP Paribas’s locations, in achieving their strategic objectives by dealing with administrative tasks. This role is inserted in a fast-paced environment, where it's expected to come up with innovating solutions that offer a smarter way forward, always operating with a sense of urgency and discipline. Smart Office is a Shared Service Centre dedicated to Administration services. Client relations are at the cornerstone of its strategy, with the primary aim of developing long-term relationships and supporting partners in making the best use of their time by offering them a focus on administrative duties

Requirements

  • Five full administrative and secretarial support to service partners based locally and/or onshore, across all locations of BNP Paribas
  • Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or Video Conference calls, ensuring all logistic support
  • Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location
  • Manage out-of-pocket expense claims and invoices, as well as monitoring and controlling of costs reports handled, in a timely and accurate time
  • Assistance in tasks falling under the management of access rights, Information Technology (IT) support requests and follow-ups, requests linked to applications/ licenses, update of mailing lists and shared mail boxes
  • Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of User Identifier’s, IT tools & access badges, as well as directory updates
  • Provide co-ordination and support for other Administrative Assistants, including covering for absences/sicknesses
  • Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or PowerPoint), events organization, catering ordering, document translations and ad-hoc queries and demands

Related Field

  • Administrative and Executive Assistance

Related Subfield

  • Executive Support

Languages

  • English
  • French
▶Apply Now

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